Biology Stockroom

Location: Hensill Hall 539

The Biology Stockroom provides a variety of services to the Department of Biology faculty, staff and students. Laboratory and field materials and equipment are available on a check-out basis. General laboratory supplies are available for classroom use and can be purchased on a recharge basis for research laboratories.

The stockroom also manages audio/visual equipment reservations, key requests and check-outs, building hall lockers, telephone and ethernet requests and handles Hensill Hall facilities and equipment repair requests. Some class and new faculty start-up orders are placed through the stockroom. All deliveries are received and checked in by the stockroom.

The Biology Stockroom is the hazardous waste collection point for the Department of Biology. Copies of Standard Operating Procedures, the Chemical Hygiene Plan, the Injury and Illness Prevention Plan and a variety of health and safety codes and guidelines are kept in the stockroom and are available for general use.

Service Hours

Monday - Friday, 10 a.m. - 12 p.m., 1p.m. - 4 p.m.

Chemical & Biological Waste Dropoff Days

Monday - Friday, 10 a.m. - 12 p.m., 1p.m. - 4 p.m.

Justin Chan
Instructional Support Technician
Hensill Hall 539
(415) 338-1091

Vincent Cheun
Instructional Support Technician
Hensill Hall 539
(415) 338-1091

Mandy Huang
Instructional Support Technician
Hensill Hall 539
(415) 338-1091

General

The Biology Stockroom processes the paperwork for all requisition and purchase orders for the Department of Biology. This covers all orders on General Fund accounts. General Fund accounts are those accounts which are administered in the office of the College of Science and Engineering and include new faculty start-up accounts.

Please submit all ordering paperwork to the Biology Stockroom for processing. You should use a requisition template from your computer and print out your orders or email them. These templates are available from the stockroom.

Procedure for Ordering Supplies or Equipment

Use computer template – “New Requisition Template” Version 1.0.a

ENTER ALL INFORMATION IN THE YELLOW AND BLUE HIGHLIGHTED BOXES.

Header

1. “CAMPUS CONTACT”:  enter your name in the yellow box.  Enter your phone number in the blue box.
 
2. “DELIVERY LOCATION”:  enter the room or lab that your order will be used.
 
3. “DATE TYPED”:  the date that you are filling the requisition.

4. “DATE NEEDED”:  enter the date you want to receive items in the yellow box.  DO NOT put ASAP.

NOTE: Towards the end of the fiscal year, orders are processed slowly because there is a much higher order load in Purchasing. Also, there is a "dead" period between the cutoff for ordering on the ending fiscal year funds and the beginning of ordering on the new fiscal year funds. This generally means that there are no new General Fund orders processed during the month of June.

5. “ATTACHMENTS”:  click the box to indicate if you are including any attachments.

6. “PRICE QUOTED BY”:  enter the name of the person that quoted you the price (indicate year or volume if obtained from catalog).

7. "QUOTE DATE":  indicate the date that the quote was obtained.

8. “QUOTATION NUMBER”: enter the vendor's quotation number.  If there is no quotation number, put “N/A”.

Item Description

1. In the column “Line” enter the line number of each order.  Do not include notes as a line item number.

2. In the column "QTY" enter the quantity of the item you want. For example, if you want 500 pipet tips, but they are sold 500/box, then enter "1".

3. In the column "UNIT" enter the basic unit you are ordering, such as each, box, pack, case, etc. If you are ordering a quantity such as 500 grams or 1000 units, enter "each" and indicate the quantity in the item description.

4. Under "DESCRIPTION" enter a concise but complete description of the item you want. For chemical names, please spell out the name except for the most common abbreviations (i.e., HEPES, EDTA, etc.).

5. Under "CATALOG #" enter the catalog number, if there is one.

6. Under "UNIT PRICE" enter the price per unit of the item.

7. Do not enter a price under "EXTENSION".

8. Please do not enter tax or total costs.

9. Please obtain the freight charge from the vendor and enter it in the “Freight” box.  If vendor is not able to tell you what the freight charge will be, then estimate it as 10% of the cost.  Be sure to note it as “shipping charge was estimated” in the description column.

If there is a known special handling or freight charge, please enter it in the "DESCRIPTION" column, (ex.: box fee, dry ice fee).

Vendor and Requestor Information

10. At the bottom of the page under "SUGGESTED VENDOR/ADDRESS" enter the vendor name, address and telephone number.

Please include a fax number, if known.

11. In the box "COURSE" please enter the course or courses for which the item is being ordered, or enter "startup" if a start-up account will be used.

12. In the box "REQUESTER" please enter your name or the person that you are ordering for.

13. A receipt is automatically generated.  Please keep the receipt of delivery sheet and give it to Justin Chan when your order is complete.  To ensure timely payment to vendor, please sign and date when order is complete and return to Justin Chan promptly.  Thank you.

The Biology Stockroom provides supplies to research laboratories at a discounted price due to our volume purchasing. In order to use this program, faculty or PI needs to fill out the account setup form and submit it to Justin Chan. When an charge account is setup then the faculty, PI or their authorized students can buy supplies from the stockroom.

Why purchase from the stockroom?

  • Reduced prices due to stockroom volume purchasing.
  • No waiting for shipments to come in.

Use CSU Learn to take trainings not administered by PI or staff supervisor.

Biohazmat

BSL-2 Research, Teaching and Support Workers Only

  • Working Safely with Biohazards

Research and Teaching Personnel using human blood or unfixed human tissues only

  • Bloodborne Pathogens

Hazmat

For hazmat workers. Training done by PI or staff supervisor:

  • IIPP-03
    Non-tenure track new workers who work with hazardous materials
  • IIPP-03B
    Non-tenure track new Stockroom workers

Training done by Lab Course Coordinator (whoever supervises or directs the GTAs, etc.):

  • IIPP-04
    Non-tenure track laboratory instructors/GTAs, etc.
  • IIPP-05
    Use this quiz for all non-tenure-track new employees with any of the above forms.

New Hires & Retake Annually for All

All hazmat workers

  • Hazardous Waste Handler
  • Hazardous Waste Labels
  • Release of Hazardous Materials

Stockroom and other operational staff collecting universal waste only

  • Universal Waste Training

Training done by PI or Staff Supervisor

  • IIPP-02
    Non-tenure track new workers who do NOT work with hazardous material
Stockroom Forms
Format Form Description Note
Excel AV/Computer Reservation (Excel) Submit to Stockroom for Processing
Word Recharge Program Step-up (Word) Submit to Stockroom to Open Account
PDF CoSE Mail Form (PDF) Fill in Start-up Account Number
Submit to Stockroom for Processing
PDF Employee's Report of Work-Related Incident, Injury or Illness Submit to Stockroom for Processing (PDF)
PDF Equipment / Property Loss Report (PDF) Submit to Stockroom for Processing
PDF Equipment Use Authorization - Take SF State Equipment off Campus (PDF) Submit to Stockroom for Processing
PDF Initial Incident Report (PDF) Submit to Stockroom for Processing
PDF Key Request (PDF) Submit to Stockroom for Processing
PDF

Lab Space Decommissioning Checklist (PDF)

Submit to Stockroom for Processing
PDF Order Status, Package Search Inquiry (PDF) Submit to Stockroom for Processing
PDF Petty Cash Reimbursement Request (PDF) Submit to Stockroom for Processing
PDF Property Relocation or Transfer (PDF) Submit to Stockroom for Processing
PDF Property Survey Form (PDF) Submit to Stockroom for Processing
Excel Purchase Requisition Form, Biology Department (Excel) Submit to Stockroom for Processing
PDF Student Building Pass (PDF)
(STANDARD:
Weekends until 6 p.m.,
Weeknights until 12 a.m.)
Submit to Stockroom for Processing
PDF Voluntary Respirator Dust Masks Use Form (PDF) Submit to Stockroom for Processing

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